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Tax-free travel allowance in transport companies

Employees travelling for work may be paid a tax-free travel allowance by their employer to cover any travel expenses. This also applies to lorry drivers in transport companies. 

This allowance is also known as ‘subsistence allowance’ and may be paid in accordance with the standard rates that apply. The allowance is meant to cover expenses for food, petty acquisitions and accommodation when you are travelling. However, drivers transporting goods or individuals are not entitled to have their accommodation expenses covered according to the standard rates.

There are certain requirements that need to be met in order to be paid the tax-free travel allowance. It is therefore important to make sure that your travel documents are in order.

Below, you can see what you need to be aware of as an employee or an employer. 

As a driver/employee: Things to remember

In case of incorrect travel documentation, you may have to pay tax on the allowance. It is therefore important to register your travel expenses correctly and keep the necessary documentation to allow your employer to calculate your allowance correctly and check that the requirements have been met.

3 steps to make it easier:

As a haulier/employer: Things to remember

As an employer, it is your responsibility to check and approve that the requirements have been met and that the travel documentation contains the necessary information. In case of incorrect travel documentation, your employees may have to pay tax on the allowance.  

3 steps to make it easier:

Fixed rates for food and accommodation for 2024

Food allowance for tourist drivers per day
-when driving in Denmark
- when driving in other countries


DKK 75
DKK 150

Food allowance for other drivers/wage-earners per day

DKK 574

Petty acquisitions (in case the maximum food allowance is not paid out, this rate may be allowed to cover petty acquisitions)

25%

Accommodation allowance (overnight stay) per day*

DKK 246

Reduction for free meals:
breakfast
lunch
dinner


15%
30% 30%

* Drivers transporting goods or individuals are not entitled to have their accommodation expenses covered according to the standard rates.
See more rates (in Danish) at www.skat.dk/satser.

Avoid the most common errors

Insufficient information in the travel registration. Maybe it has an incomplete address or no description of the specific purpose of the travel.

Incorrect rates. Remember to use the correct rates of the year when you do the calculation.

Too short a distance between home and workplace. It may be, that the distance between the home and the temporary workplace is considered too short to necessitate an overnight stay away from home.

Issues meeting the rules on driving hours and rest. In some cases, the rules on driving hours and rest hours do not harmonise with the rules on tax-free travel allowance. If you have to stop for a break in accordance with the rules on driving hours and rest hours, it does not necessarily imply that you cannot spend the night at your own home, if it is close by. This may imply, that the possibility for tax-free allowance stops.

Download form for travel information, calculation and documentation

Both drivers and hauliers can use this form. It helps you to:

  • remember all the information required for travel-documentation
  • use the correct rates.

The travel-form is an online pdf that you can use and save online or print. 

Form in Danish for calculation of tax-free travel allowance, 2024

Form for calculation of tax-free travel allowance - example

More information: